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Job postings: Sunnybrook Foundation

Advancement Coordinator  (SB12232020)

Toronto, ON, CA Posted: 12/23/2020 3:07:57 PM

Title: Advancement Coordinator

Department: Advancement

Reports to: Executive Director, Advancement

Sunnybrook is a premier academic health sciences centre, fully affiliated with the University of Toronto, with a vision to invent the future of health care. Our mission is to care for our patients and their families when it matters most.

From our beginnings as a hospital for Canadian veterans, Sunnybrook has flourished into a fully affiliated teaching hospital of the University of Toronto, evolving to meet the needs of our growing community. Today, with 1.3 million patient visits each year, Sunnybrook has established itself across three campuses and is home to Canada's largest trauma centre.

Our five strategic areas of focus are:

  • Cancer
  • Heart and vascular
  • High risk maternal and newborn
  • Image guided brain therapies
  • Trauma

Position Description

The advancement coordinator will provide the highest level of administrative support to the two executive directors of the advancement team. The advancement coordinator will monitor and assist with all activities of the executive directors, primarily focused on the cultivation, solicitation and stewardship of major gift donors and management of the team. The role requires considerable confidentiality, initiative, tact, and mature and independent judgement.

Accountabilities and Responsibilities

  1. Director support
  • Manage calendars in coordination with the executive assistant, which could include booking meetings with donors and hospital leaders
  • Coordinate and execute meeting logistics and preparation of meeting materials
  • Provide first point of contact for donors, physicians and others seeking information regarding giving to Sunnybrook Foundation
  • Assist in organizing, coordinating and managing donor and volunteer events
  • Monitor donor activity, ensuring contact reports and follow-up actions are recorded and completed
  • Represent team on projects and committees as assigned
  • Coordination of special projects as assigned, taking responsibility from inception to completion
  1. Donor and Gift Data Management
  • Process major gifts including new pledges, pledge payments and one-time gifts
  • Perform all data-entry, coding, filing and information management pertaining to the Director’s activities
  • Regularly maintain and update donor records
  • Regularly monitor major gift reports to ensure accuracy of pipeline and individual metrics
  1. Donor Stewardship
  • Monitor donor agreement fulfillment
  • Monitor pledge fulfillment
  • Monitor and track stewardship activity
  • Assist in organizing, coordinating and managing stewardship events
  • Review lists for mailings, special email announcements, event invitations etc.
  • Book and coordinate annual stewardship update meetings for major donors
  • Identify opportunities for donor stewardship

Skills and abilities required:

  • Excellent oral and written communication skills
  • Detail oriented with a high degree of accuracy
  • Highly organized and flexible with the ability to manage multiple priorities, tasks and relationships in a fast-paced professional environment
  • Self-directed and able to complete projects with limited supervision
  • Maintains confidentiality without exception
  • Proven ability to plan and coordinate a full range of informal and formal, small and large meetings and events
  • Proven ability to handle sensitive and confidential situations, demonstrate poise, tact and diplomacy
  • Analytical and problem solving skills and proven ability to research and summarize information
  • Proven ability to provide excellent client service
  • Ability to prioritize a diverse workload

Position Requirements:

  • College or university degree or equivalent experience
  • 3-5 years of related work experience
  • Advanced knowledge of Microsoft Office software suite including Outlook or similar scheduling software
  • Knowledge of Raiser’s Edge an asset
  • Customer service experience in a professional environment

To Apply:

If you would like to apply for this role, please send a cover letter and a current resume listing your qualifications and experience by January 13, 2021 to foundationHR@sunnybrook.ca.

Sunnybrook Foundation is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodations for disability during any stage of the recruitment process, please indicate this in your cover letter.


Sunnybrook Foundation is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Foundation is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.