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Job postings: Clerical

Program Administrative Assistant - Amputee, Cardiovascular & Transplant (A1) Rehab Programs - Temporary Part Time (0.4 FTE until approx February 2023) (222132)

Toronto, ON, CA Posted: 6/24/2022 2:49:55 PM

We currently have a Temporary Part Time (0.4 FTE until approx February 2023) opportunity for an Program Administrative Assistant in our Amputee, Cardiovascular & Transplant (A1) Rehab Programs at our St. John's Rehab campus.

Hours of Work: Weekdays: Evenings, 8 hrs; As per schedule

Alternating Weekends: Days, 8 hrs; As per schedule

On call required

Summary of Duties

  1. Provides secretarial and clerical support to the Patient Care Manager (PCM), Team Coordinator (TC) and Team members.
  2. Provides reception and customer services for the Patient Care Unit.
  3. Assists the PCM/TC with scheduling of staff and entering hours of work in computerized and manual payroll systems.
  4. Assists with processing admissions, transfers and discharges of patients and copying physicians’ orders.
  5. Works in collaboration with other PAs to support PA function on other units during absences or as needed.
  6. Be aware of conditions and measures that may affect the safety of employees, patients, Sisters, students, volunteers, physicians and visitors including but not limited to: compliance with the safety standards of the Hospital and applicable legislation.
  7. Conduct their work in a safe manner; prevention, identification and reporting of safety issues and problems; taking corrective action, where possible; attendance at safety meetings / training / updates in accordance with the Hospital’s standards.
  8. Other reasonable duties as assigned.


  1. Completed secondary school diploma.
  2. Post-secondary diploma in office administration preferred.
  3. Successful completion of an accredited medical terminology course preferred.
  4. A minimum of two years of related administrative experience, preferably in a health care setting preferred.
  5. Proficiency with Microsoft Office (Outlook, Word and Excel) at an intermediate level preferred.
  6. Previous experience with staff scheduling software systems preferred.
  7. Ability to type 45 - 60 WPM with accuracy preferred.
  8. Must have excellent organizational, communication, attention to detail, accuracy and customer services skills.
  9. Evidence of good attendance, a satisfactory performance history and a discipline-free record required.

Qualified candidates are invited to submit their cover letter and resume (in one document) quoting 222132 to:

Human Resources

Sunnybrook Health Sciences Centre

To apply, please click "Apply for Position" at the bottom of this page

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.