Bookings

To use instruments in the Centre for Flow Cytometry and Scanning Microscopy (CCSM), you must provide a cost centre and undergo training on the specific instrument.

To schedule time in the CCSM, please book via Book My Lab.

To use this site you must be a registered member of the Centre for Cytometry and Scanning Microscopy (CCSM).

To become a registered member, navigate to the above link and click on the 'Join Us' button. Complete the required fields and submit. Please allow one business day for approval of your new account.

Please see the instructions below for more information.

Scheduling unassisted appointments

Adding appointments to the schedule

• Go the 'calendar' tab to view today’s appointment schedule. The DAY VIEW Box at the top of the schedule will have a red box around it.
• To add a new booking, click on the schedule for the correct instrument and drag to the right for the length of time you wish to reserve.
• Move your mouse to the small black box that appears over your request and click the blue book button.
• Fill all fields in with as much detail as possible and click the 'save' button at the bottom of the 'add new record' dialogue window.

Deleting/changing appointments

• Go to your reservation and click 'edit'.
• There is a 'cancel' button at the bottom right side of the window.
• OR, go the 'schedules' tab menu and view the list of appointments you have made and cancel the appointment here.

Scheduling and cancellation rules

• Bookings that total more than 16 hours in a week must be approved by CCSM staff.
• You have up until 12 hours before an appointment to cancel your appointment with no penalties.
• Cancelling an appointment with less than 12 hours notice the appointment will result in full charges for the unused time on your supervisor’s account.
• If an appointment is missed, the session will be charged in full.
• If instruments are found to be left on overnight a $300.00 penalty fee will be applied to your account.

Editing appointments (analyzers and microscopes)

• Appointments deleted within 12 hours of initial start time will be charged without exception.
• If adjustments to timing or instruments are necessary, edit the appointment to move the appointment to a new time or instrument. It is important that the time on accurately reflects the actual time spend on the instrument.

Requesting appointments with operators – Assisted-acquisition

Data analysis, consultations and training requests:

• Requested by email only.
• Operator schedules are locked and are not bookable by users.

Assisted aquisition

• Book the instrument on which you would like work done.
• You must choose a service, i.e. 'Assisted-Acquisition.'
• Select an operator (Paul Oleynik) then fill in as many details about your appointment as necessary.
  • Please indicate the biosafety levels of the samples you would like sorted so operators can take the necessary personal protective measures.
• Save the booking and your name will appear on both the operator’s and instrument schedule (accounts are charged only for the operator’s schedule).
• Acquisition/analysis appointments do not start before 9:30 a.m.
• All assisted appointments must be finished before 5 p.m.
• If requesting an appointment with less than 24 hours notice, please notify the operator by email as we are not directly updated re-schedule changes.

Cancelling operator assisted appointments

• Cancel the appointment on the instrument schedule; the corresponding appointment on the operator’s schedule will also disappear.
• Appointments with the operator should be cancelled with 24 hours (or more) notice to avoid fees for the unused time.
• Appointments that are cancelled with 24 (or less) hours notice will be charged in full.
• Please let the operator know, by email, that you have cancelled your appointment, especially if cancelling with short notice.